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We often encounter organisations attempting to manage their training operation with multiple “best in class” systems. These can be either standalone, traditional software applications, web based systems, or a mix of the two. We’re commonly asked what advantages Administrate provides over such a configuration, so we thought we’d talk about why we believe that approach isn’t the best way forward (essentially: why we built Administrate!)
In short, we believe that integrated, built for purpose tools always beat the alternatives. This is true in other areas of your life (“right tool for the right job”) and software is no exception. While we may be biased, our bias was developed over years and within a training operation probably not all that different from yours. Administrate is truly training administration software built by a trainers for trainers.
Most education providers would agree they need the following systems to effectively manager their training operation:
Once you’ve chosen a system to handle each of the needs outlined above, it’s time to integrate everything so that you can deliver your training easily and accurately. This is where all of our clients have run into problems, usually insurmountable without massive cost and extremely long timescales. Consider just one common workflow: a single student booking onto a public course, attending their training, and completing the course. This will involve the following process:
Each of these seven steps is a potential error point if you’re following a manual process. If you’d like to automate this process, it will involve multiple vendors, technical support, and probably a developer or two (maybe even a project manager to keep things organised, decode jargon, and provide advice!)
This kind of project would involve enormous cost and take huge amounts of time. It’s worth noting that you’ll need to pay for each of the various systems and services noted above (either with a one-off cost, or multiple monthly subscription fees).
Our entire philosophy with our products and services is to streamline your workflow and prevent you experiencing duplicate data entry, maintenance headaches, huge costs, and wasted time. We know how training providers work. We’ve got customers in every segment of the training industry, on almost every continent, using different delivery models, and our software supports how they work.
Administrate was originally built within a training company, and we’ve spent years studying and learning how our customers work. You’ll find our goals for our products aligned with yours – to make you the best provider of training you can be! That’s something you just won’t find in another solution not tailored for your needs.
Choosing the perfect software for you business can be a daunting choice, so let us make it a bit easier with our Build vs. Buy Checklist for New Software. While there are plenty of ready-to-buy options on the market, you may want to look at building your own software to get the perfect solutions to your company’s problems.
Our checklist gives you a list of questions to work through before you make any final decisions so you can be confident you’ve made the right choice.
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