Features

Explore Administrate features

Explore the core features of the Administrate training management system.

Business person navigating the Administrate platform feature Scheduler.

Our powerful data model transforms training management

Administrate is a training management system that leverages 100% of your training data.

Built on a powerful, flexible data model, Administrate offers training solutions that streamline L&D operations while unlocking the full potential of training data.

Course Management

Create and manage courses in one place

Create content, schedule learning experience, and streamline event management.

Training teams spend hours managing courses, credentials, badging, and resources. Administrate makes it possible to manage courses from one interface.

Illustration demonstrating approved personnel, required communications, and available resources filtering through a course template for events.
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    Course management

    Manage your entire course catalog from one interface. Quickly add personnel and equipment, update course content, and more. With Administrate, it is possible to propagate changes throughout an entire course catalog with a few clicks.

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  • Course templates

    Highly configurable course templates are the foundation of powerful training data. Create the courses you need, add instructors and resources, connect badges and achievements, use tags for detailed reporting, and quickly generate different course levels.

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    Learning paths

    Connect multiple modules to create specific, automated learning journeys for your students. Learning paths can include events created in Administrate, but may extend to experiences beyond the platform. Learning paths can have unique badges and achievements.

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Training logistics

Quickly solve complex training logistics

Automated enrollment, rapidly schedule training events, and manage resources.

Training teams spend hours untangling endless schedule conflicts between learners, vendors, regulators, and business priorities. Administrate simplifies complex logistics work, allowing your team to do more with less. Administrate finds the optimum schedule for your program, in a few clicks. No more empty seats, no manually sorting instructor and resource schedules.

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    Automated scheduling

    With a few clicks, create the best schedule for your events, defined by your unique requirements. Then automatically book those events and resources.

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  • Simplified enrollment

    Save time with automated enrollment and communication options, predefined workflows for staff, and configurable pricing options for training providers.

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    Align business priorities

    Administrate integrates with popular business systems. Easily aggregate and analyze training data to align L&D and organizational goals.

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People management

Manage users, learners, and instructors

Manage access, credentials, schedules, and more.

Administrate provides a single interface to manage all of your learner and instructor data. Achievements, badging, credentials, calendars, and more can be accessed and managed from a single location. User management is simple and robust, making sure the right members of your team can access what they need to manage world class training.

Training Manager looks at a list of student award progress in Administrate
  • Learner management

    Learner data is stored in a dedicated training CRM. At a glance see how achievements, badging, certifications, and learning progress impacts your organization. See aggregated data for whole cohorts or drill down to an individual.

  • Instructor management

    Manage all of your instructors with a few clicks. See availability, qualification, rates, and resources your instructors require at a glance. Create powerful reports that reveal instructor performance.

  • User management

    Manage any size team in Administrate. Grant customized permissions for each user, deploy automated task triggers to keep projects on track, and sync contact with single sign on to streamline privacy and security.

A graphic shows the resource management tools in Administrate overlaid atop medical training equipment.

Resource management

Manage equipment, locations, and resources

Automatically manage all of your training resources.

Many training teams are still manually managing resources for training events. From juggling the logistics of adding laptops to a classroom, to managing a multi-million dollar flight simulator, Administrate users can do it all in one place. Because Administrate connects all of your learning technology in one training solution, resource management is simplified and automated.

  • All resources, one interface

    Quickly see every resource at your disposal. See where resources—from laptops to personnel—are deployed, quickly see utilization records, and easily sync calendars.

  • Automated resource management

    Get instant alerts when there is a resource conflict. Deploy automated tasks to keep resources up to date.

  • Connected to L&D Data

    Resources are connected to critical training data, allowing you to create detailed, engaging reports showing training resource utilization.

“Administrate scales training without adding staff. Years ago I was at Sun Microsystems, and back then it took 10x more staff to deliver the same content to the same number of learners that I can do today with Administrate. Now you can grow training volume without growing staff.”

Kevin Streater

Consultant in IT and Cybersecurity Professional Development

Reporting and business intelligence

Create powerful reports. Show training impact.

Unlock the power of training data to show training impact and leverage business intelligence.

Administrate changes everything about training reports. Our training solution is a platform built on a robust, configurable data model made to connect with other business systems. Tap into 100% of your training data and create powerful reports that show your impact. Use advanced analytics to create accurate training forecasts. Resolve complex audits in a few clicks, not a few days.

Screenshot of Administrate’s software showing how to build a resource use report.
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    Connect training KPIs

    Connect training goals and outcomes to organizational KPIs. Unlock a powerful reporting engine, no coding required.

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  • Advanced training reports

    Create advanced training reports that can access training data from anywhere in the organization.

  • Quick training audits

    Quickly access L&D data to complete audits. See aggregated data across all of your programs, or drill down to specific reports.

Training team in a board room looking at one colleague's screen, while UI elements from Administrate such as fill rate indicator, email statuses, and instructor modal float around the image.

Task Workflows & Utilities

Automated workflows keep projects aligned

Task workflows and utilities keep your training team aligned, targeted, and synced.

Task workflows, built for your specific needs, notify your team members when important tasks are ready. Powerful document management tools allow you to store all of your training materials, tagged and ready for rapid retrieval. Because Administrate is a cloud-based platform, you can access training materials anywhere, across devices, while ensuring the highest levels of security.

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    Security and protection

    A cloud-based platform, Administrate makes it easy to deploy security and privacy changes to all users. Security, privacy, and protection are backed by our commitment to success.

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    Document management

    Documents are stored in the cloud. Powerful tools allow you to see how documents are connected to courses, learners, and more. Easily pull training audits, or pinpoint critical documents in a few clicks.

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  • Task workflows

    Build custom task workflows that help you create courses, manage delivery, create reports, or just about anything else. Team members are notified when tasks are ready, at risk, or done.

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Medical professionals working on a computer in a lab.

Sales and marketing

Training solutions for training providers

Training providers and internal training teams use Administrate to manage training finances, marketing, and communications.

Administrate includes useful tools for training providers. Market your training events and courses with automated email and SMS messaging. Use a dedicated training CRM to house and analyze lists of learners and resources. Customized portals put your learners in control. All of this is backed by powerful reporting tools that give you insight into budgeting and revenue analytics.

An image of a training professional using their laptop to organize their notifications with screenshot examples of task notifications in Administrate.
  • Sales tools

    Set prices for events based on different criteria, send automated promotional emails and alerts, and connect all of your sales and financial data to training data to create detailed reports.

  • Dedicated training CRM

    Access a CRM built for training teams. Store and analyze lists of learners, courses, events, and more.

  • Student portals

    Build learner portals that maintain your branding. Configure learning paths and allow learners to access their own data. Single sign on, self-registration, and custom content drive engagement.

Screenshot of SMS text message sent from Administrate to a medical professional indicating a change in training.

Integrations

Connect training solutions to business systems

A variety of integration options make it easy to connect learning technology to business systems.

Administrate comes with useful out of the box integrations, while a completely configurable developer interface allows for custom integrations to be built and implemented as needed. The Administrate platform is built on an open framework that allows for rapid integrations into most common business software.

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    Out of the box integrations

    Connect to common L&D software (Zoom, Teams, Outlook, Credly) right out of the box. These integrations are ready to go on day one.

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    Standard integrations

    These integrations require some setup and configuration. Don’t worry, this is all part of standard implementation. We will work with you to map exactly what you need and help you get there.

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    Configurable integrations

    Fully configurable integrations can be built by your own dev team. Our dedicated developer portal, Administrate DX, allows instant access to our full API.

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Expand your L&D capabilities

Contact an Administrate expert and we’ll show you exactly how our training operations platform well make L&D easier.

Screenshots of the issues and alerts dashboard in Administrate showing conflicts with upcoming events.