How Training Teams Create Margin by Efficiently Organizing Courses and Resources

Rob Walz 5 minute read

How to Align Training Needs with Business Outcomes

Organization Strategies in Administrate

This blog is part of the How to Align Training Needs with Business Outcomes blog and video series. In this article, we explore how a training management platform allows training teams to organize training and learning management as a cohesive system, revealing the advantages of a fully interconnected solution. Check out the video below to see this cohesion in action!

Learning technology typically focuses on the learner experience. The behind-the-scenes work that we do as training professionals is often overlooked, and relegated to spreadsheets, emails, calendars, and to-do lists. For too long training management has been disconnected from learning management. This severely limits growth, creating gaps in data that can make it difficult to show how our programs are performing against business objectives.

Administrate Software Organizes Training Management

Administrate helps training teams evolve from the disconnected mess of spreadsheets, business systems, and one-off learning technology solutions to a purpose-built learning technology ecosystem.

Administrate software connects training management systems into a single, cohesive platform. This streamlines training management by organizing and interconnecting important tasks such as reporting, training delivery, and scheduling. At the same time, Administrate captures critical data so you can see how everything connects.

Watch the Video: Organize Your Training

Simplify Course Management with Online Course Templates

Course management is one of the most time-consuming processes for corporate training. With complex, global training programs changing to meet business demands, merely managing course changes across the entire training catalog can be a full-time job.

Administrate simplifies this complexity while reducing the likelihood of human errors. Each course is connected to a corresponding online course template that allows for rapid changes to courses with just a few edits within the associated template.

Course templates simplify course catalog management

Precise Control Using Learning Paths 

Within a course template, multiple courses can be created for classroom, self-paced (LMS), or blended learning modalities. These templates can be reused to build new courses with just a few clicks. By editing session start and end dates, durations, and other info at the course template level, the changes are shared across all versions of the course, for the correct modality. Courses can be added to learning paths that map out exactly how you want your learners to progress. This is a great solution for onboarding, meeting specific compliance requirements, and managing specific skill sets across your workforce.

Course templates can be connected to a wide variety of subsystems. Administrate users commonly connect course templates to task workflows, communication schedules (typically email and text communications), and other business systems such as your HRIS (via our open API). When changes are made to the course template, notifications can be triggered to instructors and learners, notify other team members of changes or tasks, and update records in connected databases.

This illustrates how an infrastructure approach to training management can scale your effort. When courses are connected, and easily accessible by multiple systems, it becomes possible to manage changes across hundreds (or thousands) of courses in a catalog with little effort.

Learning paths make it easy to build comprehensive programs

Keep Critical Training Documents Organized and Secure

Training content is securely stored within Administrate with precise version control. Every edit to content is recorded, and that information can become part of search criteria, reporting, or even automated workflows. It’s easy, for example, to automatically update scheduled events with the newest version of a guide book, or automatically email all learners and instructors the latest version of a slide deck.

Document Management example

Because Administrate is a platform, content management is one more interconnected system. Changes in content can trigger, or be triggered by, other actions within Administrate. For example:

  • You can streamline audits by showing which learners were trained with a specific version of a guide book or other material.
  • Task workflows can be generated automatically when content changes, to notify team members of tasks they’ll need to complete.
  • Updated course materials can be quickly sent to learners and instructors – the email can even be automated.

Task Workflows example

Connect Training Data to Critical Business Systems

Organizing training operations extends beyond documents and course catalogs – consider what’s possible once you’ve captured data from learning activities. Learner activity data that is likely being stored in spreadsheets becomes fluid in a software platform. You can order the data in any number of ways and connect it to other systems.

Most importantly, mainline business systems – the systems that drive core business analytics – are often disconnected from learning metrics. Administrate allows training teams to leverage our open API to connect mainline systems and training management together.

For example, you can connect:

  • Learner metrics to HRIS systems and understand which segments of the workforce need specific training to reach immediate business goals.
  • Learner and instructor data to mainline business CRMs, making it easier to  share fields across systems, which allows for precise, customized reporting on training ROI.
  • Business goals to training metrics, and monitor how training is impacting business objectives such as employee retention.

Organize Your Training Program

A platform approach to training management means everything is connected, and it becomes easy to understand why programs succeed or fail. This platform approach, and the success it yields, is already apparent in other teams, such as sales and marketing. Why isn’t it happening for training teams? It is: Administrate is the leading training management platform tackling these problems for enterprise L&D teams.

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