Features
Explore the enterprise Training Management System features that power complex instructor-led training operations.
A Training Management System (TMS) centralizes scheduling, instructors, learners, resources, and reporting so training teams can manage programs efficiently. Administrate helps enterprise teams automate logistics and scale with confidence.
Administrate AI
Administrate AI helps training teams automate operational work across scheduling, enrollments, reporting, and system integrations. These tools reduce the manual processes that slow down training operations.
Administrate AI is a suite of tools that help your team build powerful automations, see performance in real-time, and manage it all from a single chat interface. We refer to our AI tools as operational AI: they won’t create course content for you, instead they handle repetitive tasks like managing enrollments and scheduling courses.
Automator
Build custom automated workflows that connect Administrate with other learning technologies and business systems.
AI Insights
Instantly analyze training performance with real-time summaries and detailed AI-powered reporting.
AI Assistant
Manage schedules, resolve conflicts, message instructors, and control platform features through a simple chat interface.
Course Management
Administrate centralizes course creation, program structure, event management, and training data so teams can scale programs without increasing administrative overhead.
Conflict Alerts
Instantly spot and resolve scheduling issues like double-booked instructors, missing resources, and low fill rates all in one place.
Course templates
Standardize delivery with configurable templates. Define instructors, resources, credentials, pricing, and reporting rules, then replicate at scale.
Learning paths
Design structured learning journeys for your students across multiple modules, events, and credential milestones.
Training logistics
Replace spreadsheet-driven coordination with automated scheduling built for real-world constraints.
Training teams spend hours untangling endless schedule conflicts between learners, vendors, regulators, and business priorities. Administrate simplifies complex logistics work, allowing your team to do more with less. Administrate finds the optimum schedule for your program, in a few clicks. No more empty seats, no manually sorting instructor and resource schedules.
Automated scheduling
With a few clicks, get the best schedule for your events, defined by your unique requirements. Then automatically book events and resources.
Simplified enrollment
Automate enrollment, communications, predefined workflows for staff, and configurable pricing options for training providers.
Align business priorities
Integrate with popular business systems. Easily aggregate and analyze training data to align L&D and organizational goals.
People management
Centralize all training stakeholders in one system.
Administrate provides a single interface to manage all of your learner and instructor data. Achievements, badging, credentials, calendars, and more can be accessed and managed from a single location. User management is simple and robust, making sure the right members of your team can access what they need to manage world class training.
Instructor management
Track availability, qualification, rates, performance, and required resources in real time.
Learner management
Use a dedicated training CRM to monitor achievements, certifications, progress, and cohort-level performance.
User management
Grant customized permissions, automated task triggers, and single sign-on to streamline privacy and security without slowing teams down.
Resource management
From classrooms and laptops to high-value equipment, Administrate connects resources directly to training events and data.
Many training teams are still manually managing resources for training events. From juggling the logistics of adding laptops to a classroom, to managing a multi-million dollar flight simulator, Administrate users can do it all in one place. Because Administrate connects all of your learning technology in one training solution, resource management is simplified and automated.
All resources, one interface
Quickly see where resources and personnel are deployed, track utilization records, and easily sync calendars.
Automated conflict detection
Get instant alerts for resource clashes and trigger automated tasks to resolve them.
Resource Performance Insights
Connect resource data to training outcomes for accurate forecasting and capacity planning.
Testimonials
Reporting and business intelligence
Administrate's configurable data model connects 100% of your training data with other business systems to create reports and accurate training forecasts.
Administrate changes everything about training reports. Our training solution is a platform built on a robust, configurable data model made to connect with other business systems. Tap into 100% of your training data and create powerful reports that show your impact. Use advanced analytics to create accurate training forecasts. Resolve complex audits in a few clicks, not a few days.
Connect training KPIs
Tie training goals and outcomes directly to organizational KPIs and other metrics. No coding knowledge required.
Advanced training reports
Create customizable training reports that can access training data from anywhere in the organization.
Quick training audits
Complete complex audits in minutes with full traceability across programs, learners, instructors, and resources.
Task Workflows & Utilities
Build task workflows tailored to your operational reality.
Task workflows, built for your specific needs, notify your team members when important tasks are ready. Powerful document management tools allow you to store all of your training materials, tagged and ready for rapid retrieval. Because Administrate is a cloud-based platform, you can access training materials anywhere, across devices, while ensuring the highest levels of security.
Security and protection
Protect training data with centralized, cloud-based security and privacy controls across all users.
Document management
Store and connect critical training documents to courses, learners, and audits.
Task workflows
Build custom task workflows that help you create courses, manage delivery, or create reports. Trigger notifications when tasks are ready, at risk, or done.
Sales and marketing
Administrate includes useful tools to manage training communications, revenue, and learner management.
Administrate includes useful tools for training providers. Market your training events and courses with automated email and SMS messaging. Use a dedicated training CRM to house and analyze lists of learners and resources. Customized portals put your learners in control. All of this is backed by powerful reporting tools that give you insight into budgeting and revenue analytics.
Sales tools
Set prices, send automated promotional emails and alerts, and connect training revenue to performance reports.
Dedicated training CRM
Store and analyze lists of learners, courses, and events in a purpose-built CRM.
Student portals
Build learner portals with your branding where learners can register, access courses, and track progress.
Integrations
Administrate integrates with learning platforms and business tools, while supporting custom integrations for enterprise environments.
Administrate comes with useful out of the box integrations, while a completely configurable developer interface allows for custom integrations to be built and implemented as needed. The Administrate platform is built on an open framework that allows for rapid integrations into most common business software.
Out of the box integrations
Connect tools like Zoom, Teams, Google Calendar, Outlook, and Credly immediately.
Standard integrations
Configure additional integrations during implementation with support from the Administrate team.
Student portals
Use our dedicated developer portal, Administrate DX to build custom integrations.
Contact an Administrate expert and we’ll show you exactly how our training operations platform well make L&D easier.
