Streamline Operations

Automate and streamline training operations

Free your team, improve efficiency, and lower training costs.

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Manual work leads to errors and wastes time

Most training teams juggle spreadsheets, siloed tools, and endless manual work just to schedule courses. Hiring more staff doesn’t fix it, if you even have the budget to hire. The result? Higher costs and a poor learner experience.

Teams burn out firefighting instead of driving strategy.

Headcount costs climb as training demand increases.

Certifications slip, audits fail, and reputations take the hit.

Budgets vanish when execs see no link between training and outcomes.

An LMS alone can’t deliver ILT efficiently

You rely on a LMS to do it all, but it’s not made to manage your instructor-led training. Administrate is a Training Management System, designed to eliminate administrative chaos.

  • Instructor conflicts display with suggested replacements for HR training sessions.

    Always-on scheduling

    Lock in time zone–aware scheduling that converts automatically for every learner.

  • Image depicting instructor hours and resource hours metrics, including averages, minimums, and maximums, as well as indicators for missing resources and instructor issues.

    No more resource conflicts

    Treat instructors, venues, and kits as resources with capacity, conflicts, and rules.

  • Image showing the Administrate software interface with sections for instructors, event creation, and resource requirements.

    Built-in compliance

    Enforce eligibility checks for instructors before assignments go live.

  • Fill rate reports for a company that produces training for leadership, displaying the target fill rate and actual fill rate as it might appear in Administrate.

    Audits completed in a day

    Centralize reporting so compliance reviews take minutes, not weeks.

  • Screenshot of a scheduling interface for “Q2 IAM Skills Lab – Live & Interactive,” showing IAM course sessions in April and an option to create and book events, instructors, and resources.

    Whole quarters planned in minutes

    Let AI help you map entire training calendars in minutes, not months.

  • Illustration of the Administrate dashboard features like instructor replacement suggestions, fill rate indicators, new profit, and communications issues.

    Training that moves the bottom line

    Tie training throughput directly to the KPIs executives actually measure.

Instructor conflicts display with suggested replacements for HR training sessions.
Image depicting instructor hours and resource hours metrics, including averages, minimums, and maximums, as well as indicators for missing resources and instructor issues.
Image showing the Administrate software interface with sections for instructors, event creation, and resource requirements.
Fill rate reports for a company that produces training for leadership, displaying the target fill rate and actual fill rate as it might appear in Administrate.
Screenshot of a scheduling interface for “Q2 IAM Skills Lab – Live & Interactive,” showing IAM course sessions in April and an option to create and book events, instructors, and resources.
Illustration of the Administrate dashboard features like instructor replacement suggestions, fill rate indicators, new profit, and communications issues.

Why isn’t an LMS able to tackle operational efficiency alone?

Your LMS handles content. Your HRIS tracks people. But only a TMS connects the dots so training runs smoothly.

Read guide
Administrate integrates with key systems—CRM, HRIS, Docebo, training websites, calendars, financial tools, and reporting—creating a unified hub for managing enterprise training operations. This diagram from Administrate shows the TMS as the operational core, connecting and syncing data across all training-related platforms.

Benefits

Turn training into a growth engine

Stop drowning your training team in admin work. Automation and AI scheduling free them to focus on strategy, innovation, and impact.

Slash training costs

Training operations are expensive, and L&D is seen as a cost center. Administrate automates planning, communication, and issue resolution so training runs smoothly.

Eliminate scheduling chaos

Manual scheduling is slow and error-prone. With calendar sync, resource management, and AI-powered scheduling, Administrate handles it all automatically.

See everything, instantly

Siloed systems restrict access to training data. Administrate centralizes everything in one place, making reports simple and powerful.

Stop firefighting, start leading

Teams stuck in firefighting mode can’t focus on bigger goals. Real-time dashboards highlight conflicts and issues so your team can think ahead.

Kill the email grind

Managing endless emails and reminders eats up time. Automated communications run on their own, boosting fill rates and engagement.

End tool overload

Meeting training demand on a tight budget is tough. Administrate lets you add new courses quickly with templates and forecasting, without new staff or tools.

Scale without hiring

Meeting training demand on a tight budget is tough. Administrate lets you add new courses quickly with templates and forecasting, without new staff or tools.

The High Cost of Downtime

Understand the hidden role of human error in unplanned downtime and how live training can reduce disruptions.

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High Cost of Downtime guidebook cover.
 

Roche Diagnostics achieved 300% ROI from their training programs

By automating scheduling and integrating data across systems, Roche Diagnostics’ team achieved a 300% ROI, scaled operations without adding staff, and repositioned training as a business-critical function.

Read case study

Fully Featured

Designed to keep training on track

AI-powered Scheduler

Prevent conflicts before they happen and bulk schedule at scale.

Explore feature
Interface demonstrating how a user can click a button to schedule over a 100 events from a template.

Reporting Engine

One-click audits, defensible ROI dashboards, zero silos.

Explore feature
Illustration of line chart with gears.

Integrations

API-first design connects HRIS, ERP, LMS, and compliance systems.

Explore feature
Illustration of Administrate connecting to other placeholder integrations and Docebo being placed over the LMS slot.

Automated Email & SMS

Trigger behavior- and shift-aware emails/SMS to fill seats and cut no-shows.

Explore feature
Screenshots of messaging windows and panels in Administrate showing email triggers, email notifications, and calendar attachments automated with Administrate.
See all features

More usecases

Let Administrate remove your administrative headaches

Frequently asked questions

Events are timezone–aware, sync to Outlook/Google, and block conflicts automatically. No more calendar roulette.

Unlike an LMS, Administrate treats them as resources with capacity, availability, and custom rules you create. Double bookings, lost laptops, or ghosted rooms are prevented upfront.

Instructor credentials, learner completions, and venue safety data all live in one system of record. Audits become one-click exports.

Administrate helps you keep fill rates on target, ensures high-value resources are used properly, and reports on everything. Our integrated reporting can be tied to HRIS, ERP, and data visualization tools like PowerBI. Administrate shows time saved, rework avoided, and downtime reduced.

Ready to optimize your training program with Administrate?

Training is either a cost center or a growth engine. Book your demo to see how Administrate customers turn training into a competitive advantage.

Book a demo
Screenshots of the planning canvas in Scheduler, an AI powered scheduling tool available with Administrate. These screens show additional booking options.