Training Operations AI

AI that drives training strategy, because the world doesn’t need more AI content

Turn data chaos into strategic clarity. Our AI cuts through the din of activity, connects systems, and transforms training data into a source of measurable business intelligence.

AI that improves the way you work

Operational AI for learning leaders

Administrate’s AI automates planning, cleans data, and connects systems so enterprise training teams can scale efficiently and prove real impact.

AI that follows your rules

We do not build creative AI. We build operational AI which means no hallucinations. Just deterministic, reliable insights from your own data.

Turn data into strategic insight

Transform your disparate training data into clear, actionable intelligence that links learning directly to business performance.

The only AI-enabled Training Management System

AI Scheduler

Plan global training in minutes, not weeks

AI Scheduler considers every constraint such as time zones, instructor availability, facilities, and compliance deadlines, then generates optimized long-range schedules in minutes.

Eliminate human error, shorten planning cycles, and free your team to focus on strategic outcomes.

Illustration of Administrate's Scheduler solving a schedule for NE Coronary Angiography & Vascular courses. The image demonstrates a user clicking the 'Solve' button and receiving a fully solved plan. The interface displays various courses, resources, and instructors.
Automator button getting clicked as the user is able to see that a job was recently completed.

AI Automator

AI Automator creates processes that scale without adding staff

Automator handles repetitive workflows like communications, registrations, cancellations, and data syncs across all your systems.

It also integrates with your existing AI tools to maintain data quality, ensuring every insight is accurate and every decision is informed.

Eliminate human error, shorten planning cycles, and free your team to focus on strategic outcomes.

AI Insights

Measure, predict, and lead with Administrate AI Insights

Insights connects every update, schedule, and resource into clear, contextual intelligence. It shows what’s happening, why it matters, and what to do next, so leaders can act faster and with confidence.

Built on a deterministic change graph, Insights delivers explainable intelligence that surfaces risks early, highlights opportunities, and links learning operations directly to business outcomes.

AI Insights being generated from the Administrate schedule, showing the user based on historical data what next steps are recommended.
Administrate's virtual AI Assistant showing resource requirements and chat functionality. In the chat the AI Assistant offers to find resource replacements for two upcoming events.

Operational AI

Administrate’s AI philosophy for training operations

Administrate’s approach to AI is about elevating people to put them in a position to use their unique strengths. Operational efficiency via automating complex, manual work so training teams can focus on strategy.

Our AI is deterministic, rule-based, and governed by each organization’s data and logic. It’s safe, because the data is yours.

It connects systems, eliminates noise, and delivers explainable results. The goal is simple: use AI to power smarter decisions, stronger performance, and measurable business impact across every aspect of training operations.

Leverage the power of AI where it matters

AI Scheduler

Automatically find optimal times for training sessions while avoiding instructor conflicts and room booking issues.

ILT courses for Q2 being solved at the click of a button with Administrate's AI Scheduler.

AI Assistant

Get guidance on training workflows directly in your workspace.

Illustration of a message box with potential questions that the user can ask around it.

AI Automator

Automate repetitive admin tasks to streamline operations.

AI Automator Workflow that shows a simple "Accept" and "Decline" series that leads to sending an email for accept, and then an edit action on the event for decline for instructors.

AI Insights

Surface actionable training data and trends so you can optimize programs.

Dashboard with the AI Insights showing up overtop.

More usecases

Let Administrate remove your administrative headaches

Frequently asked questions

Operational AI in the training world translates to automating the processes by which you manage training. This includes scheduling, communication, and reporting. It is deterministic and rule-driven, unlike generative AI which creates new content.

Administrate’s AI uses your data to make accurate, rules-based decisions. It does not guess or hallucinate. Every action it takes is verifiable and stays within your governance framework.

Yes. All AI features operate within your existing permissions, data governance, and compliance frameworks. Your data never leaves your environment and no data is brought in from outside your four walls.

Yes! That’s why we built Automator. Automator allows you to connect your preferred AI tools to manage or clean data while maintaining centralized control through Administrate.

Get a demo

See how training automations can bring strategic insight

Book a personalized demo of Administrate and see how a training management system can create a systemized training process on which you can reliably report, optimize, and stay compliant. Put AI to work for you.