Instructor management

Managing hundreds of instructors can be shockingly simple

Instructor conflicts display with suggested replacements for HR training sessions.

Administrate helps you find the right instructor for your course and give them everything they need.

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Managing instructors for all of your courses shouldn’t take all day

Scheduling conflicts

Calendars aren’t synced and scheduling conflicts take too much time to pinpoint and fix.

Missing Qualifications

Finding an instructor with the right credentials is a manual, error-prone task that has serious impacts on training goals.

Overworked Instructors

You don’t have visibility into instructor utilization, risking overworked and burned out instructors.

We’ve made instructor management simple

Manage schedules, communications, qualifications, and performance in one place.

Calendar Sync

See instructor availability in one place

Administrate will sync internal and external calendars. This makes it possible to see which instructors are available as you plan training. No more hunting for calendars across multiple apps, spreadsheets, or email threads.

Illustration of Administrate's UI for listing instructors with their connection statuses, names, and last synchronization status.
Email template editor in Administrate shown with the trigger settings for the automated email send on session postponement action.

Automated Communications

Automated and ad hoc communications keep instructors on task

Build personalized, triggered email and SMS notifications that keep instructors (and everyone else) on task with venue updates, enrollment information, and course changes. Automated comms can be sent in response to changes in schedule, location, or in response to learner or instructor behavior. Ad hoc notifications are easy to create and share as well. Everything is tracked and documented.

Automate email and SMS with a TMS

Issue alerts

See errors, issues, and conflicts for instructors at a glance

One of the hardest parts of managing instructors at scale is knowing what is about to go wrong before it is too late. Administrate reveals errors with instructors into a single dashboard, so you don’t have to spend time finding what needs your attention. See calendar conflicts, qualification issues, or custom issues based on your own rules.

More about alerting features
Floating dashboard elements including the list of "My tasks" for a training administrator, "Instructor Conflict" list with names and number of conflicts, and the "Event Issues" widget.
Administrate interface demonstrating approved manufacturing training instructors within a Course Template. The user can note qualifications and instructor status, with options for filtering and selection when later setting up an event.

Instructor Qualifications

Connect instructor qualifications to course planning

Administrate sees every qualification your instructors have, then compares that to course requirements. If there is a conflict, such as an assigned instructor with missing qualifications, you see that conflict in a dashboard. Administrate also reports instructor utilization, so you can identify overworked or underutilized instructors.

Build better reports

What else can Administrate do?

Frequently asked questions

Yes, Administrate allows you to track instructor performance and utilization, helping you identify top performers and areas for improvement. Notably, Administrate will show you instructor capacity and usage, indicating instructors that may be over- or underutilized.

Yes, Administrate can sync with internal and external calendars, providing a unified view of instructor availability. This integration is a push and pull connection, keeping Administrate and your calendars synced in real time.

A Training Management System like Administrate connects instructor qualifications to course requirements, notifying you of any conflicts or missing certifications and ensuring the right instructor is assigned to the right course. You can also look at reports showing qualification gaps for your instructors, so you can address train-the-trainer issues.

Yes, you can create and send both automated, triggered communications and ad hoc bulk notifications to instructors through Administrate.

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See our instructor management tools

Book a personalized demo of Administrate and see how we help you manage any number of instructors, from scheduling to communications and performance reporting.

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Illustration of the Administrate dashboard with upcoming events, including details such as event names, dates, and an alert for instructor conflict issues.