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Training Management System:Everything you need to manage instructor-led training

Whether you’re running 100s (or 1000s) of trainings across the globe, Administrate is your one-stop shop to plan, schedule, communicate, and resolve every detail—in person or virtual.

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Trusted by training departments in multinational enterprises

Maersk Training logo.
Roche Diagnostics logo.
Ping Identity Logo.

Planning, coordinating, and executing tons of live training is an administrative nightmare

Planning is complex

Planning instructor-led training requires open rooms, qualified instructors, clear schedules—and a thousand other variables.

Scheduling is worse

Scheduling training sessions without overlap is like solving a 10,000 piece puzzle, taking the bulk of someone’s full-time job.

Constant communications

Communicating everything (reminders, schedule changes, answering questions) is nearly impossible.

Something always goes wrong

When issues come up (instructors get sick, equipment breaks, rooms are double-booked), you’re left scrambling.

Administrate is a Training Management System built specifically for instructor-led training

Plan

Create re-usable resource templates for your training

Planning on running a training multiple times? Map out all the needed resources (equipment, qualified instructors, locations, etc.) so you don’t need to reinvent the wheel for every training session.

Better course management
Instructor selection and event planning screen in Administrate showing availability, conflicts, and bulk booking tasks.
Administrate scheduling interface highlighting room bookings, resource conflicts, and overlapping training sessions.

Schedule

Get every training session on the calendar in minutes without fear of double booking

Administrate helps you decide who, what, when, and where related to each of your trainings, while taking into account all the dependencies and potential conflicts.

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Communicate

Handle all communication before, during, and after a training session

Administrate allows you to automate email and SMS to instructors, learners, and any other stakeholders without needing to rely on inflexible templates.

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Email and SMS communication tracking in Administrate displaying message delivery status and learner badge notifications.
Dashboard view of Administrate showing upcoming training events with issue alerts and a prompt to replace an unavailable instructor.

Resolve

Let Administrate solve your last minute problems for you

Instructor called in sick? Classroom no longer available? Equipment broken? Not a problem. We warn you when there’s a problem and help you fix it. Our Training Management System keeps everything running smoothly.

We’ve got you covered

Reporting and analytics

See important metrics across all your training sessions – i.e. revenue generated, learning outcomes, utilization, etc.

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Screenshots of Administrate's reporting interface showing a list of reports with entities such as 'Contact' and 'Event.' A hand cursor is hovering over the 'Active Instructor List' report. An inset window below shows the editing interface for the 'Active Instructor List' report.

Custom workflows

Automate prep work for ILT or VILT attendees (i.e. send visa invites to out of country guests, ask about dietary restrictions, confirm licenses, and more).

Illustration featuring tasks that can be assigned to individuals within Administrate.

Pricing engine

Sell trainings a-la carte, as a subscription, or as an additional charge with the purchase of equipment.

Illustration featuring a grid of rectangular blocks showing features within Administrate's reporting engine, such as Currencies, Tax types, Gift vouchers, and more.

Instructor calendar sync

Connect and combine multiple instructors’ calendars to see their shared availability.

Screenshots of an interface showing instructor availability and calendar connections in Administrate's Scheduler. An inset dialog box prompts to 'Replace instructor,' asking whether to replace Cameron Williamson with Floyd Miles for a session, with options to 'Cancel' or 'Replace.'
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Ping Identity logo.
“Scaling training operations is a common problem. Rather than hire new staff, we invested in Administrate.”
Headshot of Leonie Schwede.

Leonie Schwede

Director of Customer Training, Ping Identity

Frequently asked questions

A Training Management System (TMS) is software that helps teams plan, schedule, and report on training operations. A TMS automates time-consuming tasks, reducing errors and improving efficiency. Unlike an Learning Management System (LMS), which delivers content, a TMS focuses on logistics, administration, and reporting.

A Training Management System will work with your LMS to help you plan, schedule, and deliver instructor-led training. A TMS is not a replacement for an LMS, but rather works with your LMS to eliminate errors from tedious training operations.

Training Management Systems like Administrate are for teams that train large numbers of learners. Training companies find training management software incredibly useful because a TMS makes it easy to track financials, package training, and report on sales and marketing.

Instructor-led training is much more difficult to manage than self-paced learning. You have to consider facilities, equipment, instructor availability, and how you will travel, house, and feed learners. Administrate offers powerful features tailored to ILT/vILT that make it easy to plan, schedule, communicate, and resolve issues for classroom training.

Get started

Let Administrate remove your administrative headaches

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Screenshots of the planning canvas in Scheduler, an AI powered scheduling tool available with Administrate. These screens show additional booking options.