4 minute read

6 Compelling Reasons Why Your Training Department Needs a Training Management System

Kim Morrison Headshot.

Kim Morrison

Former Content Manager

If you’re thinking of investing in a training management system for your training department but aren’t sure if it’s the right solution for your business, we’ve picked just six ways that a TMS is a vital tool for your training department.

1. Aid Employee Onboarding

New staff member

When it comes to employee onboarding, it’s vital to make sure that you do everything you can to make the process go smoothly. Not only is this important for your employees’ first impression of your company, but it’s also key for making sure that any new staff members get up and running within your business as quickly as possible.

Learning tracks are a great way to create personalised training plans for every member of your business, and especially useful when it comes to employee onboarding, as you will be able to combine several learning paths such as department-specific paths, role-specific paths, and onboarding-specific training into one learning path which is completely personalised for your new member of staff.

Not only will your Internal Training team and yourself be completely aware of what training each new staff member needs to complete, and how they are progressing at any time, it will also mean that new team members can view their training plan whenever they want to, and always know what is expected of them.

2. Manage Continuous Learning


Learning paths are also a great feature for current employees and not just new ones that need onboarding. Creating personalised learning paths for each member of staff makes it really easy to manage continuous learning for everyone in your business, and make sure you are always giving your staff the ability to grow.

Having learning mapped out in a learning path means you can easily see what training an employee has already completed and created a plan for them that will include training which will help them reach their wider career goals.

3. Empower Employees to Easily Provide Feedback


Feedback is an incredibly important part of the learning process, as you need to know what your students think of the training they are taking part in, and whether they find it useful in their day-to-day jobs. If you don’t have a clear way for your staff to provide you with feedback, you’re missing out on valuable information which could help you improve your internal training offering.

Using a training management system to manage internal feedback will make the whole process very easy to manage and report on. Using custom feedback surveys which can be sent to staff members via email, you can pull all the feedback into your training management system’s reporting system, making it easy to analyse and act on.

4. Keep Management Informed with Reports


Reporting doesn’t need to be dull, and a training management system with a powerful reporting engine can mean you get the vital data you need in an instant, with none of the monotony.

It’s also important to keep your management teams informed of the data they need to see on a regular basis and rather than having to compile and send the reports manually every month, your training management system’s reporting system can handle all the hard work for you.

Simply create custom reports by deciding what you want to report on, and how you want it displayed. You can then set this report to send automatically to whoever needs to see it, and it will pop up in their inbox without any additional manual work from your team! Your report will always update in real-time as well, so you can be confident you’re always working with the most up-to-date information.

5. Prevent Things Getting Missed with Task Workflows

To do list

When it comes to managing lots of training courses and a high number of learners, it can be easy for mistakes to be made and things to be missed. Using a training management system with task workflows functionality can make sure this doesn’t happen and ensure everyone on your team is always aware of who is meant to be doing what.

You can read more about task workflows here.

6. Easily Provide eLearning to Staff

Online learning

As part of your internal training offering, you may wish to offer eLearning to your staff as well as classroom-based sessions. Having an LMS which is part of your training management system will make the whole process easier, as everything will be integrated, and you won’t have to enter the same information on two different systems.

It also means that you can schedule all your courses from the same system, no matter the delivery method, and include eLearning courses within your learning paths, making the whole process much easier to manage.

Kim Morrison Headshot.
Kim Morisson was a Content Manager at Administrate.


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